Budget & Finance User Agreement

Requirements

• Funding application must be submitted 45 days before event.
• One representative from the funding request, either the submitter, adviser, or division chair, must attend the Budget and Finance meeting.
• Final Budget Form, Purchase Order/Reimbursement forms, and event flyer must be submitted to the Student Life Office, 30 days before the event.
• All receipts must be submitted 3 days after the event or earlier.
• Prizes that have value require the WH1 form to be completed by the recipient.

Completing the B&F Online Funding Workshop

• Please complete the online workshop and email Lexer Chou, achou@hawaii.edu when it is completed. Every RISO must have one designated member complete the workshop before requesting funds. 

Restricted Items

Money will not be granted for the following:

• Advance payment to vendors
• Cash payments
• Gift Cards
• Class Assignments
• Events that serve alcohol
• Events not open to all Leeward Students
• Sale of raffle tickets
• Furniture Purchases/Large Equipment purchases
• Gifts to University employees, including staff and faculty
• Payment of organization debt
• Payment of organization members for services rendered
• Past expenditures
• Scholarships
• Applications that do not have supporting documents attached to it
• Requests not in compliance with B&F guidelines and procedures
• Payments to University employees, including staff, faculty, and students
• Student groups not registered with the Student Life Office
• RISOs on hold
• Travel Expenses (exception: to UH sponsored events)

Two Strike Policy

• Cancellation or re-schedule must be done 48 hours in advance by e-mailing the Budget and Finance Chairperson.
• One representative from the funding request, either the submitter, adviser, or division chair, must attend the Budget and Finance meeting.
• If no representative attends, it will be considered a no show.
• After one no show, the organization/department must submit a new application by the following Friday.
• After two no shows, no money will be approved for the current semester.

Virtual Programming Guidelines

• If you are applying for funds for virtual programming please review the guidelines.