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Policies, Procedures, and Guidelines

Leeward Community College is part of the University of Hawaii (UH) system and is guided by Board of Regents Policies, University Executive Policies, and UH Community College (CC) System Policies.  As a State of Hawai‘i public institution, it is also governed by all Hawai‘i revised statutes and rules of law. 

When policies and processes are needed at the college level, they are established by Leeward’s governing bodies for Leeward Community College.  The college policies and procedures are then posted on the college web page and disseminated to affected areas of the college. The process for developing and establishing new policy at Leeward CC is described in L1.101, Policy Development Process.

NOTICE: Every effort has been made to make the Leeward CC Policies Web Site accurate as of the date of publication; however, all policies, procedures, and fees are subject to change at any time by appropriate action of the college, the University of Hawai‘i, or the UH Board of Regents.

For more information regarding the College’s policies and/or procedures, please visit our latest Catalog or our Student Consumer Information page.

Leeward Community College Policies

1. General Provisions
     • L1.101 Policy on Policy Development and Review
• L1.201 Policy on Shared Governance

2. Administration (no campus-specific policy in this category)

3. Organization (no campus-specific policy in this category)

4. Planning
     • L4.201 Policy on Institutional Mission

5. Academic Affairs
     • L5.190 Policy on Administrative Disenrollment for Failed Prerequisites
     • L5.201 Policy on Course Syllabi Review
     • L5.202 Program and Curriculum Review Policy and Procedures
     • L5.210 Policy on Assessment

6. Tuition and Fees (no campus-specific policy in this category)

7. Student Affairs
     • L7.201 Policy on Graduation
     • L7.210 Unsatisfactory Academic Progress Policy

8. Business and Finance (no campus-specific policy in this category)

9. Personnel (no campus-specific policy in this category)

10. Land and Physical Facilities
     • L10.201 Facilities Use Guidelines and Procedures
• L10.501
Policy on the Designation of Electrical Vehicles Parking Stalls
• L10.901
Facilities Access Control Policy and Procedures (pdf)


L1.101 Policy on the Policy Development Process
Effective Date: 12/23/2019; Review Date: 12/23/2024

L1.201 Policy on Shared Governance
Effective Date: 12/24/2019; Review Date: 12/24/2024

L4.201 Policy on Institutional Mission
Effective Date: 3/27/2024; Review Date: 3/27/2029

L5.190 Policy on Administrative Disenrollment for Failed Prerequisites
Effective Date: 3/27/2024; Review Date: 3/27/2029

L5.200 Policy on Course and Program Prerequisites
Effective Date: 12/24/2019; Review Date: Rescinded

L5.201 Policy on Course Syllabi Review (formerly Policy on Curriculum Review and Revision)
Effective Date: 4/14/2022; Review Date: 4/14/2027

L5.202 Program and Curriculum Review Policy and Procedures (formerly Policy on Program Review)
Effective Date: 12/06/2021; Review Date: 12/06/2026

L5.210 Policy on Assessment
Effective Date: 3/1/2018; Review Date: 4/21/2026

EP7.208 UH Systemwide Student Conduct Code
Effective Date: 3/1/2019; Review Date: 3/31/2022

L7.201 Policy on Graduation
Effective Date: 3/27/2024; Review Date: 3/27/2029

L7.210 Unsatisfactory Academic Progress Policy
Effective Date: 3/24/22; Review Date: 3/24/2027

L10.201 Facilities Use Guidelines and Procedures
Effective Date: 12/24/2019; Review Date: 12/24/2024

L10.501 Policy on the Designation of Electrical Vehicles Parking Stalls
Effective Date: 12/24/2019; Review Date: 12/24/2024

L10.901 Facilities Access Control Policy and Procedures
Effective Date: 4/13/2022; Review Date: 4/13/2027


Other Student Policies 

Academic Dishonesty

Academic dishonesty cannot be condoned by the University. Such dishonesty includes cheating and plagiarism (examples of which are given below) which violate the UH Student Conduct Code and may result in expulsion from the University.

Cheating includes but is not limited to giving unauthorized help during an examination, obtaining unauthorized information about an examination before it is administered, using inappropriate sources of information during an examination, altering the record of any grades, altering answers after an examination has been submitted, falsifying any official University record, and misrepresenting the facts in order to obtain exemptions from course requirements.

Plagiarism includes but is not limited to submitting any document, to satisfy an academic requirement, that has been copied in whole or part from another individual’s work without identifying that individual; neglecting to identify as a quotation a documented idea that has not been assimilated into the student’s language and style, or paraphrasing a passage so closely that the reader is misled as to the source; submitting the same written or oral material in more than one course without obtaining authorization from the instructors involved; or dry-labbing, which includes (a) obtaining and using experimental data from other students without the express consent of the instructor, (b) utilizing experimental data and laboratory write-ups from other sections of the course or from previous terms during which the course was conducted, and (c) fabricating data to fit the expected results.


Academic Grievance Policy and Procedures

View PDF for information.

Academic Probation and Suspension Policy
Academic Rights and Freedoms of Students

Leeward Community College embraces those aspects of academic freedom that guarantee the freedom to teach and the freedom to learn. Free inquiry and free expression for both students and faculty are indispensable and inseparable.

The College subscribes to that part of the 2007 “Joint Statement on Rights and Freedom of Students,” adopted by a diverse number of higher education organizations including the American Association of University Professors, which relates to classroom instruction: “The professor in the classroom and in conference should encourage free discussion, inquiry, and expression. Student performance should be evaluated solely on an academic basis, not on opinions or conduct in matters unrelated to academic standards.”

A. Protection of Freedom of Expression
Students should be free to take reasoned exception to the data or views offered in any course of study and to reserve judgment about matters of opinion, but they are responsible for learning the content of any course of study for which they are enrolled.

B. Protection Against Improper Academic Evaluation
Students should have protection through orderly procedures against prejudiced or capricious academic evaluation. At the same time they are responsible for adhering to standards of academic performance established for each course in which they are enrolled.

C. Protection Against Improper Disclosure
Information about student views, beliefs and political association which professors acquire in the course of their work as advisors, and counselors should be considered confidential. Protection against improper disclosure is a serious professional obligation. Judgments of ability and character may be provided under appropriate circumstances, normally with the knowledge or consent of the student.


Family Educational Rights and Privacy of Students
Financial Obligations to the University

Students who have financial obligations (such as tuition and fees, traffic violations, parking tickets, unreturned library books, library fines, other fines, laboratory breakage charges, transcript fees, loans past due, rental payments, etc.) may be denied letters of verification or certification, grades, transcripts, diplomas, and registration. Financial obligations not cleared will be sent to a collection agency.

A copy of the “Rules and Regulations Governing Delinquent Financial Obligations Owed the University of Hawaii,” promulgated by the Board of Regents, is on file in the Office of the Dean of Student Services.


General Policy Involving Non-students

General Policy Involving Non-students
Anyone who is not officially enrolled for credit or audit in a course or is not an invited guest is not entitled to be in a classroom at any time. This includes any Leeward CC student who has not yet registered for the class. Faculty have the discretion to include or exclude such students if their registration for the class is pending. No one is allowed to “sit” in class for any length of time as an unofficial audit.

For the purpose of this policy, a minor is anyone under the age of 18 who is a dependent of a student. This policy will not be construed to include as a minor any student under the age of 18 as long as that person is registered for the class.

Hazardous Classroom Environments
Any laboratory, studio, shop, or area in which there is equipment or materials which could pose a hazard to minors or which could be endangered by the presence of minors is to be included as one of these environments. The determination of such a hazard will be made by the faculty teaching the class in such areas with consultation from other faculty making use of the area, and the Division Chair.

Exclusion of Minors
In any area where a “hazardous classroom environment” has been determined to exist, signs should be posted warning that minors are not allowed at any time. At the beginning of each semester, faculty should notify students that minors will not be permitted in the area for any reason. This notification should be printed in the course outline and announced orally to the class. If a student asks to bring a minor to the class for any reason, the instructor cannot allow it and should a student bring a minor to a class without asking, the instructor may ask the student to leave the class for that day.


Student Information Technology Policy

UH Executive Policy, Administration E 2.210
Use and Management of Information Technology Resources

Responsible Use, Privileges and Responsibilities:
The University of Hawai‘i defines and provides access to institutional computers, information systems and networks as a privilege rather than a right. All users must respect the rights of others, the integrity of the facilities and controls which are implemented to maximize the community’s reliable access, and all pertinent license and contractual agreements that underlie the University’s technology infrastructure. It is the policy of the University to deny access to any member of the user community who violates this policy or who uses the University’s technology resources to violate other duly established policies and/or Federal or State laws.

The complete IT Usage policy can be found here.

Policy on Illicit Drugs and Alcohol

This Official Notice, by the University of Hawai‘i Office of the President, is issued pursuant to the requirements of the federal Drug-Free Schools and Communities Act of 1989 and the Drug-Free Workplace Act of 1988.

In conformance with the existing law, University faculty, staff and students are not permitted to manufacture, distribute, possess, use, dispense or be under the influence of illegal drugs and/or alcohol as prohibited by State and Federal law, at University-sponsored or approved events or on University property or in buildings used by the University for education, research or recreational programs. Consistent with its mission, the University will cooperate with law enforcement agencies responsible for enforcing laws related to the use of illegal drugs and alcohol. Students found in violation of this part shall be subject to the provisions of the student conduct code. Faculty and staff found in violation of this part are subject to disciplinary action as provided in collective bargaining agreements, University policy, and other applicable State laws and rules.

The University recognizes that substance abuse is a complex problem that is not easily resolved solely by personal effort and may require professional assistance and/or treatment. Students, faculty and staff members with substance abuse problems are encouraged to take advantage of available diagnostic, referral, counseling and prevention services. The University will not excuse misconduct by employees and students whose judgment is impaired due to substance abuse.

The purchase, possession or consumption of alcoholic beverages is regulated by state law. Students are expected to know and abide by state law and by University rules and regulations governing the use and consumption of alcoholic beverages on campus. Students are referred to Board of Regents policy, executive policies and campus guidelines regulating the use and consumption of alcoholic beverages on campus.

Students are not permitted to be under the influence of, possess, manufacture, distribute, or sell illicit drugs, as prohibited by state law, at University-sponsored or approved events, on University property or in buildings
used by the University for its educational or recreational programs. Reasonable suspicion of possession or use of illegal drugs and substances on campus may subject the students involved to investigation.”

Sanctions which may be imposed on violators of the alcohol and drug related sections of the UH Student Conduct Code include disciplinary warning, probation, suspension, expulsion or rescission of grades or degree.
Campus-sponsored activities on campus that involve either the serving or selling of alcoholic beverages must be in compliance with applicable College/University policies and State law.

Copies of policies governing the possession, consumption, serving and sale of alcoholic beverages on the University of Hawai‘i Leeward Community College campus are available in the Office of the Dean of Student Services and the Office of the Chancellor.

Policy on Lethal Weapons

Firearms, spear guns, and bows and arrows are prohibited on campus except with specific prior permission of the Chancellor.

Policy on Smoking

On July 10, 2018 Leeward Community College joined all University of Hawaiʻi campuses and facilities and became tobacco-free, joining more than 2,000 U.S. universities and colleges in an effort to provide a healthy environment for all students, faculty and staff.

Hawaiʻi state law now prohibits the use of tobacco products on all 10 UH campuses and university-owned facilities.

We encourage everyone to refrain from using tobacco products while on property owned or operated by UH. Tobacco products include, but are not limited to, cigarettes, cigars, pipes, smoking tobacco, electronic cigarettes, vapes and chewing tobacco.

Those intending to use tobacco products must leave the Leeward campus, facility or grounds to do so. Previously designated “smoking areas,” (including parking lots) are now also no-smoking areas.

Resources to help quit smoking


Services for Students with Disabilities

In accordance with Section 84.4 of the Federal rules and regulations governing Section 504 of the Rehabilitation Act of 1973, no qualified individual with a disability shall, on the basis of their disability, be excluded from participation in, be denied benefits of, or otherwise be subjected to discrimination under any program or activity which receives or benefits from Federal financial assistance.

Students with documented disabilities are provided the following services:

  • academic and career counseling
  • admissions and financial aid application assistance
  • campus orientation
  • registration assistance
  • reader, notetaker, interpreter, and/or other academic support services as needed
  • campus accessibility map
  • specifically designed auxiliary equipment to meet the needs of students with disabilities.

For further information about accessing services, call or visit:
Kris Hernández
Program Coordinator, Disabilities Specialist

Allan Nebrija
Disability Specialist

Disability Services Office LC 213, Library Building

Phone: (808) 455-0421; TTY: (808) 455-0532
Monday – Friday, 8:00am-4:00pm.